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Front Office Coordinator - SOTF - US

Supplies On The Fly

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Job ID R218271 Date posted 09/18/2025

Employment Type Full time

Company name US1411 SOTF, LLC

Compensation Range The pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison. Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors

Job Profile Summary The Office Coordinator is a dual-role position responsible for managing front desk operations and coordinating facility-related needs. This role ensures a professional and welcoming environment for all visitors and staff, while also serving as the liaison for building maintenance, repair scheduling, and vendor communication. The ideal candidate is highly organized, proactive, and possesses excellent communication and customer service skills.

Description

The Office Coordinator is a dual-role position responsible for managing front desk operations and coordinating facility-related needs. This role ensures a professional and welcoming environment for all visitors and staff, while also serving as the liaison for building maintenance, repair scheduling, and vendor communication. The ideal candidate is highly organized, proactive, and possesses excellent communication and customer service skills.

Essential Duties and Responsibilities

Front Desk and Reception

  • Serve as the first point of contact for all visitors, guests, and incoming communications.
  • Answer, screen, and route phone calls and emails to the appropriate staff.
  • Greet visitors and ensure a professional, courteous, and helpful experience.
  • Manage mail and package handling (incoming and outgoing).
  • Maintain a clean, organized front office, breakroom, and supply areas.
  • Maintain office supply inventory and place orders as needed.
  • Support administrative tasks and general clerical assistance.

Facilities Coordination and Administrative Operations Support

  • Coordinate building maintenance and repair needs with designated internal teams and external vendors (e.g., HVAC, janitorial, electrical, plumbing, pest control).
  • Log and track maintenance requests, ensuring timely resolution.
  • Schedule contractor visits and oversee onsite repairs or inspections.
  • Create purchase orders and submit invoices for facility and office services.
  • Conduct regular facility walk-throughs to identify and escalate repair needs.
  • Maintain vendor contact lists and facility service logs.
  • Monitor and manage facility-related supplies (light bulbs, batteries, filters, etc.).
  • Maintain and issue building access cards or keys; track badge assignments and returns.
  • Support building safety and compliance efforts (e.g., fire extinguishers, evacuation plans, inspection readiness).
  • Provide general support to the operations team as needed.
  • Other duties as assigned.

Qualifications

Required:

  • High school diploma or equivalent.
  • 2+ years of experience in an administrative, receptionist, or facilities support role.
  • Strong interpersonal and communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to multitask and work independently in a fast-paced environment.
  • Strong organizational and problem-solving skills.

Preferred:

  • Experience working with facilities ticketing systems or vendor management platforms. Preferred platforms: Workday and Cora.
  • Prior experience in a facilities or office coordination role.
  • Familiarity with safety, security and basic building operations protocols

Work Environment & Physical Requirements

  • This position requires regular on-site presence during business hours.
  • May require occasional lifting (up to 25 lbs.) for supply stocking.
  • Must be able to walk, stand, bend, and climb stairs as needed for facility walk-throughs.
  • This position may require evening and weekend work depending on business needs.

#LI-EJ1

Overview Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

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