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Front Office Administrative Assistant

Ifg Jacksonville Facility

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Job ID R220246 Date posted 09/23/2025

Employment Type Full time

Company name US0344 IFG Jacksonville, Division of Sysco International Food Group, Inc.

Compensation Range The pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison. Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors

Job Profile Summary Responsible for providing administrative and secretarial services to the organization. Activities include producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to inquiries, data entry, and operating office equipment. Includes responsibilities for reception/telephone/switchboard and greeting visitors.

Description

JOB SUMMARY
This position is responsible for providing financial, administrative and clerical services.This position is directly responsible for data entry (dates) and closing shipments to generate the Commercial Invoices, SED filing, trouble-shooting sales folders and tracking of accessorial charges. This position also covers the front desk responsibilities full time.

RESPONSIBILITIES

Finalize export documentation / file SED’s (shipping export documentation) / audit folders and close orders. Interact with Sales and Warehouse personnel to resolve billing errors.

Account for miscellaneous expense for accessorial charges.  Enter “use by” & production/expiration dates, enter seal and container numbers into the system.

Order office supplies, mail intake and distribution, greet guests, coordinate visitor sign in, maintain courier log and distribute, maintain conference room calendar, maintain phone list

Switchboard coverage

QUALIFICATIONS

Education

  • HSD or equivalent ​

Experience

  • 1 year data entry

Professional Skills

  • Proficiency on Microsoft Word, Excel and Outlook is required.AS400 preferred

Overview Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

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