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Contract Billing Coordinator

Edward Don & Company - Woodridge, IL

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Job ID R190529 Date posted 03/03/2025

Employment Type Full time

Company name US0670 DON

Compensation $22.00

Compensation Range The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.

Job Profile Summary Responsible for the invoicing of General Contractors and Customers for equipment projects, providing project billing & closeout documents and collecting payment for equipment projects. Also performs accounting functions such as reviewing project inventory, job costing, commission calculation & draw balance tracking. Will have daily contact with project managers, general contractors and customers in an effort to effectively invoice projects

Description

SUMMARY

Responsible for the invoicing of General Contractors and Customers for equipment projects, providing project billing & closeout documents and collecting payment for equipment projects. Also performs accounting functions such as reviewing project inventory, job costing, commission calculation & draw balance tracking. Will have daily contact with project managers, general contractors and customers in an effort to effectively invoice projects.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:  High School Diploma or equivalent and applicable experience in an accounting or finance reconciliation or billing role OR Associate's Degree with applicable coursework in accounting, finance, or business OR equivalent combination of education and experience.  Working knowledge of Word and Excel, strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently. Excellent communication and time management skills.

Preferred:  Associate degree, 2+ years of experience in sales or customer service experience in an office environment and previous SAP experience. 

ESSENTIAL DUTIES

  • Bill customers through SAP system. Use project AutoQuotes and system inventory as a reference to invoice customers. Follow up with customers on past due A/R invoices.

  • Bill General Contractors (GC) through SAP system as well as prepare GC’s progress billing Pay Application. Reconcile between the system and GC’s progress billing Pay Application. Track retainage. Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required.

  • Contact GC to collect payment on monthly progress billing Pay Applications.

  • Complete lien waivers and other GC contract documents when required.

  • Review project inventory and apply to cost (ATC) items not billable to customers.

  • Process customer credits such as returns, sales allowances and tax credits.

  • Prepare project billing backlog

  • Work with Assistant Project Mgrs (APM’s) to obtain vendor invoices required for billing.

  • Track retainage by project.

  • Invoice customers for Design fees. Follow up on customer payment.

  • Prepare, calculate & distribute sales rep commission reports (monthly)

  • Distribute platinum/spiffs to sales reps (quarterly).

  • Cross train on new customer set up and GC prequalification.

  • Perform other duties as assigned

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Overview Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

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